Why hire an event planner?

We’ve got a million answers for this one. Here are a few of the top ones:

• To save yourself from the stress and headache of planning it.
• To give a new, refreshing boost to a repeat event.
• To seamlessly manage the often underestimated, challenging logistical nature of an event.
• Because you’re not sure where to start.
• Because you started too late.
• Because planning this event is just 10% of your overall workload.
• Because you need to make the most out of your budget.
• Because this event is going to be in the spotlight. Or it needs to be.

Do you travel ?

 All of the time! Outside of our home base of New York city, we have worked in Florida, South Carolina, Washington, D.C. Dominican Republic, U.A.E, Trinidad, Virginia, Sri Lanka – just to name a few… 

What does it cost to work with you?

We are a fee-based agency. Our fees are based upon an estimation of the hours we will spend working on your event. This fee is agreed upon at the time of contract and only changes should the scope of the project change.  

What kind of events do you plan?

Remarkable ones. Specifically:

• Non-profit fundraisers
• Corporate celebrations
• Conferences
• Incentive trips
• Annual meetings
• Corporate retreats
• Client/donor appreciation events
• Branding and product launches
• Festivals
• Grand openings
• Sales meetings
• Team building events
• Weddings
• Social events and more........

Our job is to provide amazing and enjoyable experiences for the event attendees, but most importantly, the client. Our established process reassures our clients that even the smallest detail was considered and is covered.

• TALK Conversation is an important and underrated step in the process of event planning. This is the “get to know you” part, kind of like dating. We ask a lot of questions about you and the event. You ask a lot of questions about us and about our experience. We want to make sure our skill set matches your needs. If we’re not “the one” for you, we are happy to recommend a better fit.  
• PROPOSAL So, great, we’re a good match. Now, we move to the proposal stage, where we discuss required needs, services, and our fee. It is important that we first determine a general event budget – we don’t want to propose a Maserati if you really want a Honda. If the pricing and services offered are acceptable, we move to the contract phase.
• CONTRACT This sounds scarier than it is. The contract describes the expectations for both the client and TCG. Once the contract is signed and the deposit is paid, a project team is assigned. We assign a project team based on a variety of factors such as personality, similar project experiences, potential conflict of interests, and date availability. 
• FIRST MEETING This is where we really get to know you! We get into the depth of the event and start collecting any historical data that is available. 
• BRAINSTORMING AND CREATIVE PHASE This is the fun part! We take your objectives and our creativity and put together a concept. Once the concept is approved, we move forward to the planning phase.
• PLANNING PHASE Now it comes down to the nitty-gritty details: timelines, production schedules, run of shows, contingency plans, and vendor management. 
• EVENT SETUP Install Day arrives – or Install Days, in some cases. This is the day that everything comes together.
• EVENT DAY We worry about the details, you entertain the guests and enjoy the evening.  When the event is over, you go home and take off your shoes. We ditch our shoes and stay behind to make sure everything is cleaned up. 
• POST EVENT We’re all elated and glowing because you had a successful event, and we have happy clients. This is the debriefing meeting where we discuss your return on investment, thank you notes, and budget reconciliation.